Administrative Assistant

Overview

Role: The Administrative Assistant performs complex office work through handling a variety of office, administrative, and communication duties on behalf of the Director, Community Services.

Key Responsibilities:

• Assists and provides administrative assistance to the Director of Community Services. Accommodate travel for Director/coworkers (within the department.)
• Implements and maintains a Records-Management/Filing System that: enables expedient retrieval of organizational documents, records, and reports.
• Maintains Asset Management systems for all Upper Nicola Band assets.
• Loads water sampling data to Compliance 365.
• Maintains office calendar to track and coordinate meetings, work demands and critical deadlines.
• Performs general clerical duties including; photocopy, faxing, A/Ps, notices and mailing. Creates/drafts/letters, memos, correspondence, Budgets, as well as responses to correspondence received, for approval by supervisor. Inventory on the PPE/office supplies/forms (Transfer station/fuel). Plan community events, within the department and in coordination with other departments.
• Possible training opportunities: Xyntax Training, McSAM, Assetplanner, Computer Training, Emergency Operations Management, Budgeting, Compliance 365, FireSmart, and minute taking.

Qualifications/Experience:

• Grade 12 education or equivalent
• Diploma in Business Administration or equivalent
• Experience in working with community members. Experience in a First Nations environment
• Reliable vehicle & Valid BC Driver’s License

Knowledge/skills/abilities

• Good verbal and written communication skills
• Good organizational skills and attention to detail to achieve desired results
• Diplomacy, tact, and confidentiality in dealing with a variety of people and information
• Possess strong computer skills using MS Office software
• Reliability and dependability. Self-motivated and an ability to work independently
• Good interpersonal skills. Ability to work in a team orientated environment
• Flexibility is a must to adapt to changing work priorities
• Good judgement and problem-solving skills must be exercise at all times. Continuous learning

Send cover letter and resume by via hand delivery, mail, or e-mail, to:

HR – Upper Nicola Band – General Delivery, Douglas Lake, BC V0E 1S0 [email protected]

Upper Nicola Band thanks all applicants. Only those short-listed for an interview will be contacted.