Proposal Coordinator/Estimator

Overview

DESCRIPTION

Duz Cho Construction LP is looking for a Proposal Coordinator/Estimator, to join our growing team!

Owned 100% by the McLeod Lake Indian Band, Duz Cho Construction has been in business for decades and is one of the largest indigenous-owned businesses in Canada.

McLeod Lake Indian Band is part of the Tse’ khene group of Aboriginal peoples. Our main community is located on MLIB reserves No. 1 and No. 5 near the unincorporated village of McLeod Lake, roughly 150 kilometres north of Prince George, BC

RESPONSIBILITIES

The Proposal Coordinator will provide essential support to the estimating team by assisting with proposal development, contract documentation, and project startup activities.

·       Maintain and promote a strong safety culture for all employees, vendors, and customers.

·       Follow all safety policies, procedures, and regulations.

·       Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.

·       The Proposal Coordinator will be responsible for proposal development, ensuring security and integrity of all proposal documentation, coordinating the internal proposal process, and reviewing all proposal inputs/directing production of the final proposal

·       The Proposal Coordinator shall work closely with the Estimating team to ensure that all internal and external requirements are met from receipt of inquiry through contract award.

·       This position is responsible for the overall adherence to the Company’s proposal process

·       Prepares and submits documentation to set-up internal proposal number

·       Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables

·       Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines

·       Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company’s server system

·       Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation

·       Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team

·       Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.)

·       Establishes the format of the proposal to reflect the Client’s requirements and the Company’s agreed proposal win strategy

·       Coordinates the preparation of the proposal on a day to day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule

·       Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders

·       Ensures that the proposal is fully compliant with the Client’s requirements

·       Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Leal

·       Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company’s Delegation of Authority) are in place prior to submitting the proposal

·       Adheres to internal standards, policies, and procedures

·       Performs special projects and completes other duties as assigned or requested

REQUIREMENTS

·       Attention to detail: A high degree of accuracy is crucial for preparing precise proposals and cost estimates.

·       Analytical skills: Ability to analyze documents and interpret technical information.

·       Communication: Strong verbal and written communication skills are needed to interact with various teams, vendors, and clients.

·       Organizational skills: Must be able to manage multiple tasks, deadlines, and large amounts of documentation.

·       Software proficiency: Familiarity with Microsoft Office Suite is essential. Experience with specific estimating or project management software may also be required (Training will be provided).

Benefits

·       Flexiplace Work Policy

·       Competitive compensation

·       Comprehensive benefits package (Medical, Disability, Dental & Vision)

·       Paid Time Off Benefits

·       Bi-Weekly Pay Periods

·       Employee Assistance Program – Counseling